Role of the Supplies Department

  1. Obtaining and issuing Provincial cash receipt books for all offices of the Western Province and maintaining relevant registers.
  2. Obtaining and issuing forms relevant to the Provincial Council for all offices of the Western Province.
  3. Purchasing of vehicles for all offices of the Western Province on leasing basis and opening letters of credit.
  4. Taking necessary action for the expulsion of used vehicles.
  5. Carrying out tender board activities of the Chief Secretary.
  6. Carrying out activities to obtain and release tender deposits
  7. Obtaining and forwarding required for the preparation of expenditure estimates needed to prepare annual budget estimates.
  8. Preparing the procurement plan for the respective year for purchasing capital assets for all divisions of the Chief Secretary’s Office
  9. Appointing evaluation committees for carrying out procurement activities mentioned in the procurement plan.
  10. Preparing procurement decisions for the procurement of inventory items and consumer items for all Divisions of the Chief Secretary’s Office under the proposed procurement system.
  11. Purchasing inventory items and consumer items for all divisions of the Chief Secretary’s Office under the proposed procurement system
  12. Carrying out maintenance activities and servicing activities for inventory items purchased for all divisions of the Chief Secretary’s Office
  13. Carrying out activities regarding Public Expenses Control committee and Domestic Loans and Development Fund.
  14. Maintaining the stores of the Chief Secretary’s Office and documents relevant for it, carrying out Board of Surveys and auctioning of items.